Outreach and Administrative Coordinator

British Institute of Persian Studies (BIPS) with part-time secondments to the Council for British Research in the Levant (CBRL) and the British Institute at Ankara (BIAA).

  • Location: 10-11 Carlton House Terrace, London SW1Y5AH or, by arrangement, working from home
  • £25,000 pro-rata
  • Full-time, fixed-term position until 31st March 2021.
  • Annual leave of 30 days (including bank holidays)

This is a brilliant opportunity to gain experience supporting administrative, communications and development activity for two international research institutes based at the British Academy. These charities undertake activities that include: conducting research in the humanities and social sciences; collaborating with overseas and UK-based partners; providing facilities, training and financial, academic and logistical support to researchers; and running events programmes online, in the UK and overseas. The post holder will be expected to carry out a wide variety of tasks, working closely with and reporting to senior UK staff. It is an extremely busy and varied post, so you will need to be able to make decisions about prioritisation of tasks and be an excellent all-round communicator.

Main duties and responsibilities

  • Oversee the administration of membership correspondence and outreach.
  • Draft and upload website, communication, and social media content.
  • Manage alumni engagement, including follow up with former grant holders.
  • Assist in organising events to support a programme of lectures and seminars online and in the UK.
  • Support fundraising and development activities.
  • Provide general administrative support for the organisations.
  • Undertake any other duties that may be reasonably requested.

Person specification


  • Ability to provide excellent administrative support.
  • IT knowledge with proficiency in Microsoft Office, social media platforms, CMS (WordPress) /web-editing and running Zoom virtual meetings.
  • Excellent communication and interpersonal skills, including a confident personal manner: appropriate for dealing with and building relationships with academics, stakeholders, public figures, and colleagues.
  • Good written command of English with the ability to summarise and deliver complex statements and messages in a clear and informative way.
  • Excellent organisational skills, time management and attention to detail.
  • Capacity for working independently yet also as part of a team, planning, and prioritising tasks and taking initiative.
  • Applicants must have the right to work in the UK.


  • Membership database experience (training provided on specific software).
  • Graphic design, audio, and video editing skills.
  • Availability to work occasional evenings during the year.
  • An interest in Middle Eastern history and culture.

To apply

Closing date for applications is Friday 11th September 2020. Interviews are expected to take place on Friday 18th September. Start date 19th October at the latest (possible immediate start).

Please provide an up-to-date CV which shows your full career history with any breaks explained – we recommend that this is no longer than two pages; write a supporting statement explaining why you believe you are a good candidate for this post and how you fulfil the role profile and person specification. Please title the files with your ‘surname.name’ and in the subject line of the email ‘Outreach and Administrative Coordinator application.’

Applications should be e-mailed to cbrldevelopment@britac.ac.uk

Proof of right to work in the UK will be required at interview. Candidates will be asked to undertake a short test at the interview to demonstrate written and communication skills.

No agencies please.

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